Job description
Under the direction and guidance of the University Council Chairman, the Vice President, and the President, the University Secretary will have the following key accountabilities:
University Governance Framework:
- Coordinates, facilitates, and records the activities of the University Council committees, and other governing bodies to ensure effective and efficient operations of the University’s governance. The incumbent is also responsible for matters related to privacy and access to information, equity and University policy. Communicates regularly on the deliberations and actions approved by the Board of Directors.
- Facilitates the work of the University Council, including their adhoc and standing meetings, publications, directories, committee staffing and orientation for new members.
- Works closely with other departments and units, including Legal Counsel to support the University governance processes and efforts in line with market best practices.
- Anticipates substantive or procedural difficulties in the implementation of Council decisions and recommends the ways to avoid them.
- Remains well informed about all university policies and procedures and about the status of proposals as they proceed through the university decision-making process.
- Ensures that the University remains compliant within the appropriate legal framework, which defines its obligations and duties, and to support the governance of the University.
- Ensure the University Council members and executive management are kept upto date on their legal duties and responsibilities, recent developments in regulations and corporate governance practices,etc.
- Leads the development, seeks approval and ensures effective management of policies and procedures covering all areas of Council relations and corporate governance.
- Liaises with the external auditor, state audit, cabinet of ministers and any other regulatory/government bodies as and when needed.
- Verifies official publications (e.g., annual reports submitted to the Cabinet, press releases concerning the Chairman and governance matters, reports submitted to the MSCHE).
- Organizes meetings of Council and its standing committees. Ensures that agenda papers are developed and circulated in a timely and effective manner and the meeting minutes represent an accurate record of proceedings and decisions.
- Facilitates effective and appropriate communication between Council and other stakeholders in the University including students, staff and government.
- Monitors implementation of Council decisions. Ensures that Council protocols and relevant university policies and procedures are observed.
- Develops and implements training programs and workshops aligned to the University strategic plan and vision.
Any other support as required by the Council Chairman, or the University management .